Service Level Partnerships for good and services purchases:
-
All low-value catalog (under $10K) and non-catalog (under $1K) orders that are filled out correctly will be auto-approved the same day.
- Visit BearBuy training (link is external)courses to learn how to submit orders correctly.
For all other types of orders, service level days are the approximate number of business days from Org Node approval of the BearBUY(link is external) requisition to the point when (if applicable) the BEARS Purchasing team finalizes the Purchase Order AND the required documentation(link is external) has been attached to the requisition. Please note, during fiscal year-end and curtailment, processing times may be longer.
- Non-Catalog Items – 5 days
- Capital Equipment(link is external) – 10 days
- Non-Tangible/Service Requests – 10 Days
- After-the-Fact – 10 days
- Sole Source – 10 days
- Off-Campus Events/Facility Rental Agreements – 10 days
- Independent Contractor/Consultant/Professional Services Agreements – 20 days
Exceptions that might take longer to process can include but aren’t limited to the following:
- Orders equal to or more than $100,000
- Orders where the "Sole Source" justification is not satisfactory.
- Supplier delays in responsiveness to contract negotiations/exceptional contract terms
- Agreements with Federal agencies, Universities outside of UC, state agencies, and foreign or municipal government agencies
- Agreements involving patents, copyright, trademarks, IP ownership
- Data Security, SaaS, and Cloud Computing Services agreements that may require a Vendor Security Assessment(link is external)(link is external) from the Information Security Office.
- Services that require a Web Accessibility Review (link is external)(link is external)by Berkeley IT
- On-campus labor services - Fair Wage/Prevailing Wage/Covered Services(link is external) related services
- Services or activities that involve third-party supervision of youths/minors (link is external)(link is external)
- DEA scheduled drugs requiring the Form 222
- Declared Conflicts of Interest(link is external)
Expediting an order
Only label urgent orders as "urgent" if failure to act immediately might result in significant bodily harm, significant property loss or damage, violations of law or of University policies or cause significant liability to the University or to members of the University community. If an order warrants expedited handling, please change the priority on the BearBuy requisition to "urgent". If you have already submitted the requisition, please provide the requisition number in your email and contact bearspurchasing@berkeley.edu(link sends e-mail) with a valid business reason for expediting this request.
Conflict of Interest:
Declared conflicts can take approximately 2 weeks to review.