BEARS Regional Onboarding Services

Regional Hiring Dashboard now LIVE!

Staff and Student Hiring Timelines

ONBOARDING CONTACTS

Your BEARS Onboarding Team:

Urgent requests should be communicated to the BEARS HR Partner or Generalist who support the department. For general onboarding requests and inquiries, send an email to: bears_onboarding@berkeley.edu

Hiring Resources for Managers!

Steps that outline the staff recruitment process

HELPFUL LINKS

The BEARS Region provides onboarding services directly to new/rehired Berkeley employees for the campus departments and units we serve. The following goals are in place:

  • Improved logistics - Employees are able to schedule their video-based onboarding session, to verify their work authorization documentation) Monday thru Friday, with appointments between the hours of 9AM-5PM. 
  • Decreased handoffs - The onboarding processes will be perfomed and completely managed by the BEARS Onboarding Team. This consists of the hiring paperwork as well as the verification of compliance documents such as Federal Form I-9 and the University of California Oath and Patent.
  • Increased employee satisfaction - BEARS aims to provide a streamlined process that will be continuously improved to ensure the new employee and their hiring department have the support they need.
  • Reduced risk and lost productivity - BEARS is working to increase compliance with federal, state, and University policies, to ensure timely pay and reduce the setup time for new employees to access various campus systems.
Picture of an updated New Hire Timeline

Go here to review end-to-end staff hiring timelines.

BEFORE YOUR FIRST DAY

Before your first day

Part 1 - What to expect and what you need to do before you onboard

YOUR FIRST DAYS

Your first days

Part 2 - Things to do immediately after your onboarding

YOUR FIRST MONTH

Your first month

Part 3 - Things to do before 31 days (+beyond!)

ONLINE TIMESHEETS (CALTIME)

CalTime is the campus online timekeeping system used by most job titles.

Access the CalTime website to enter and approve your yours, vacation, sick, and other leave time. You can also review tutorials on the CalTime page to learn more.

NOT SURE HOW TO SUBMIT YOUR TIME?

Questions about what system to use for timekeeping, ask your Supervisor, your BEARS Regional HR Partner or Generalist. They are happy to help!

MANUAL TIMESHEETS

Those who cannot access CalTime or another appropriate online timekeeping system, please print and submit a "manual" timesheet to your supervisor.

Manual Timesheet Instructions

MO (monthly-paid) Timesheet

BW (Biweekly-paid) Timesheet

ASE Student Dual-Appointment MO Timesheet

READER/TUTOR TIMEKEEPING

Are you a Reader/Tutor who is paid monthly? You may need to enter and submit your timesheet each payroll deadline using the Reader/Tutor Timekeeping App at: time.berkeley.edu.

Typically, this is the case for monthly paid Lecturers who also hold a Reader/Tutor position. They would use the App as well as other titles with unique circumstances on a case-by-case basis. For help, contact your BEARS Regional HR Partner or Generalist.